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Music Boosters Meeting Minutes

Date: November 20, 2017

Time: 7:03-8:02 PM
Location: Allen School, Multi-purpose room


Attendees: Richie & Tina Monteith, Melissa Rahn, Suzy Gonzales, Richard Lacy, Jayme Floyd, Marlene Levine, Candy Strivens, Sara Kumm, Libby Green


Absent Officers: Bailey Diediker & Linda Roth


Meeting was called to order at 7:03 pm, by Richie Monteith. 


Approval of minutes: Suzy mentioned her being absent from the October meeting needed to be added to last months minutes. Motioned by Sara, 2nd by Tina, motion carried unanimously


Treasures Report:  We currently have $5,983.00 in our checking, $343.00 in our Savings and $5,016 in a CD gaining $0.43 interest.  Bringing our total to $11,262.00.  Sara motioned, Tina second, motion passed unanimously.  Also, Suzy will call the bank to open the limits on the accounts during the time frame of the trip.


Band director’s report:  Final payment sent from the school.  Puffins were estimated to bring in $500-1,700.00.  Brining our school fundraising balance to around $11,000.00


Bus payment is due 12/1/17 and will be around $8,800.00.  This amount will be paid out of the music boosters account.


Performance schedule was posted today.  Classed by size of band not by size of school.  We have 6 bands in our class.  We will perform first for the pep rally.


Lacy would like to have an ALL SPONSOR MEETING a week to 10 days before the trip.  At this meeting it will be discussed scheduling, sponsor duties, which has which students, etc.  MEETING SCHEDULED FOR DECEMBER 13 AT 7:00 PM.  THIS IS A MANDITORY MEETING FOR ALL SPONSORS.  Student groups will be split 8-10 students per sponsor couple.


During the pep rally students will wear their band shirts, khaki pants and band shoes.  Mr. Lacy will be purchasing the khaki pants through the school account for each student.


Mr. Lacy is going to be making a final decision but talked about giving each student back a portion of their registration fee the day we depart for Texas.  This money will be used towards food, souvenirs, etc.  The students did such a great job fundraising for this trip he is able to give some back.


Also, each sponsor will receive an Alamo Bowl shirt at no cost.



Old Business:


Bob’s bar coffee money turned in was $127.00.  This brings our Bob’s coffee money to $2,026.25.  The Bob’s coffee fundraiser will continue until we leave for the Alamo bowl.


Bowl shirt are selling now for $15.00-$17.00/shirt.  See Mrs. Levine to get yours today.


Ham orders have been turned in.  We ordered 128 hams at a cost of $7.90 each for a profit of $1,011.20


New Business:           


Bake sale at the Christmas Concert.  Each family is asked to bring one baked good or $5.00.  Sara will send the letter to Mrs. Levine.  Bowl shirts will also be sold at this time.


The Allen Community Club has donated some ham lunch meeting to the boosters to provide sandwiches for the kids on their way to Texas.  These sandwiches will be assembled on 12/25/17.  Time TBA.  Melissa will get the ham from Marcia Rastede on 12/22 or 12/23

At this time, Richie asked for a motion to adjourn our meeting.  Tina motioned, Candy second, motion carried and was adjourned at 8:02 PM3. It is a sponsored trip. There will be at least 1 adult per 4 children going.


Next Meeting: December 18, 2017 @ 7:00 PM,  

Location, Allen School, All boosters meeting will be held on the 3rd Monday of each month.

Allen Consolidated Schools126 East 5th StreetBox 190Allen, NE  68710

Phone: 402-635-2484Fax: 402-635-2331

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