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October Music Booster Minutes

Music Boosters Meeting Minutes

Date: October 17, 2016

Time: 7:00-8:40 PM
Location: Allen School, Multi-Purpose Room

 

Attendees: Richard Lacy, Richie Monteith, Sara Kumm, Melissa Rahn, Lori Thomas, Brad & Suzy Gonzales, Trish Grone, Misty Isom, Jayme Floyd

 

Absent Officers: None

 

Meeting was called to order at 7:00 pm, by Richie Monteith.  We began with a vote on our by-laws.  Everyone in attendance had an opportunity to read over the by-laws.  During the discussion portion our treasurer, Lori Thomas asked to have a change made in wording to state “totals all event expenses & income to the best of her knowledge”.  Lori also stated to help have more accurate figures she would purchase the items need for each event. 

            The by-laws passed with a unanimous vote

                        (By-laws are included at the end of the minutes)

 

It was passed by everyone attending, anyone needing to add items to the agenda for our booster meeting must do so by the Friday before the meeting.

 

Jayme motioned we move onto our normal meeting, second by Lori

Richie called the normal meeting to order

 

Melissa read the minutes from last month’s meeting and was passed with a unanimous vote.

 

Lori read the treasurer’s report which stated the following figures:

Checking has $8038.39                      Savings $342.21                      School Fundraiser Account $9100.00

 

            Sept. 22 Bake Sale - $213.00              Sept. 23 Tailgate - $559.35

            Sept. 26 Concession - $310.50           Oct. 10 Concession - $169.75

            Oct. 14 Tailgate - $115.00                  Raffles (all dates) - $110.00

Lori moved we look into purchasing a CD to gain some interest on the money we have already raised in our events and fundraising.  Currently we are not receiving any interest on any of the accounts at Security Bank.  Sara motioned to put $5,000 into a CD if a 6-month CD is possible.  This was second by Jayme.

 

Band director’s report:  Cookie dough will be arriving at the school on Wednesday, October 26 between the hours of 10 AM and 2 PM.  Tina Monteith has offered to help Mr. Lacy and the students sort the cookie dough out.  Mr. Lacy will be contacting Melissa when he knows a time of the cookie dough delivery.  Overall, students sold 600 tubs of cookie dough which totals a profit of $3,600.  The boosters will be asking Mrs. Levine to send out an email one week prior to the cookie dough delivery to parents as well as, asking the school to put this into the announcements and to send out an ADT the evening before.

 

Mr. Lacy also reported the school board decision to sign our contact early with the Alamo Bowl was approved by the school board.  Mr. Pattee and Mr. Lacy will completing the paperwork together and will be sent out around November 1, 2016 with a deposit of $1,000.

The Allen Marching Band did very well at Wayne Band Days on October 8, 2016.  Mr. Lacy is going to be working ahead for next year to try to eliminate some of the conflicts we have with other events during our parade dates.

 

It was discussed that next year’s marching band is a young band.  With that being stated, Mr. Lacy is seeing positive movement forward with this year’s 7th graders in their marching.

 

The next band fundraiser for the school will be Puffin’s beginning on November 3

 

Old Business: Our last tailgate of the year brought in $115.00.  Also we have an upcoming Pancake Supper on Tuesday, October 18, 2016.  Set up will begin at 4:30 PM, dinner will begin at 5:30 PM-7:00 PM.  This is a free will donation.  Richie, Sara and Candy will provide the griddles for the pancakes

 

New Business:           

Storage issues: Sara stated in the past our paper goods had been stored in Mrs. Levine’s classroom.  The booster officers will visit with Mrs. Levine to see if this option is still available. 

 

A copy of the alumni letter for donation was at the meeting for everyone to review.  It was decided on by the group to have a picture of the students from the Chick-fil-A bowl printed onto the letters and to add the Music Booster’s Facebook link onto the letter.

 

Richie asked the group to start thinking about what other fundraisers we can be doing starting after the first of the year.

 

NEHI of Allen, NE is doing a fundraiser on November 5th from 1-5:00 PM to raise some money for their organization.  This group has invited the Music Boosters to set up a booth during this fundraiser to sell our current fundraiser.  There will be a small charge for the booth space.  Richie thought this would be $5-$10.  The Music Booster will be selling Puffins and Hams during this event.

 

During the meeting Richie suggested we have a brand new fundraiser.  This fundraiser would be Rada Cutlery.  There was a unanimous decision to move forward with this fundraiser in December.

 

It was a unanimous decision to take our left over pop, candy and chips and make baskets to raffle off during the first 3 basketball games and possibly the Christmas concert.  Sara offered to make up the baskets to be raffled.  We will also be donating any of the left over, unused food after our pancake supper to the Sioux City Gospel Mission.

 

Mr. Lacy stated that the students’ responsibility and accountability will fall onto him to deal with.

 

Anything to add to next month’s agenda:

            Sara would like to add the Music Boosters hosting the A-Club concession.  These games will be held on the first two Saturday’s in January.

            Melissa would like to add building a committee to help with Event Organizers

 

Sara motioned we adjourn the meeting at 8:40 pm, second by everyone

 

Up Coming Fundraisers:

Pancake Supper at volleyball Senior Night on Oct 18

Puffins – will start November 3

Hams – will start November 3

Rada Cutlery – will start in December

Bake sales for Christmas Concert (December 16)

 

3. It is a sponsored trip. There will be at least 1 adult per 4 children going.

 

Next Meeting: November 21, 2016 @ 7:00 PM,

Location, Allen School Multi-Purpose Room

All booster meeting will be held on the 3rd Monday of each month.

 


 

Music Boosters By-Laws

Date: October 15, 2016

Time: 10:00 AM-12:00 PM
Location: Richie Monteith’s Home

 

Present Officers: Richie Monteith, Melissa Rahn, Brad & Suzy Gonzales

 

Absent Officers: Sara Kumm, Lori Thomas

 

Committee Make Up:

President – Richie Monteith

Vice President – Sara Kumm

Secretary – Melissa Rahn

Treasurer – Lori Thomas

Event Organizers – Brad & Suzy Gonzales

 

Position Details:

President – Conduct meetings, write agenda, help with decisions to be made outside of the monthly meetings, mediator, vote when a tie needs to be settled.

 

Vice President – Fills in when president is gone, assist treasurer, voting position.

 

Secretary – Takes & publishes meeting minutes, assist event organizers, insure new business is added to agenda, review last month’s minutes, contacts school to send out ADT messages, sends in event request to school, voting position.

 

Treasurer – Gives monthly financial report, totals all event expenses & income to the best of your knowledge, assist secretary in tracking donations, has money available for events, voting position.  If not attending meeting insures financial report is given to the vice president, if vice president is unavailable to attend the meeting the financial report will be given to the president.

 

Event Organizers (Co-Chair Position) – Make flyers, sign up workers, sends out event notifications to school & social media, heads the events committee, voting position.

 

Band Director – Non-voting positon, gives information, give suggestions, heads school fundraisers.

 

We will be following Robert’s Rules of Order to run our meetings

**ANY CHANGES TO THE BY-LAWS NEEDS TO BE VOTED ON BY ALL OFFICERS**

 

Allen Consolidated Schools126 East 5th StreetBox 190Allen, NE  68710

Phone: 402-635-2484

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