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Music Boosters Meeting Minutes

Date: August 15, 2016

Time: 7:00-9:00 PM
Location: Allen School, Multi-Purpose Room


Attendees: Richard Lacy, Melissa Rahn, Richie & Tina Monteith, Marlene Levine, Trish Grone, Brad & Suzy Gonzales, Misty Isom, Libby Green, Lori Thomas


Committee Make Up:

The Music Boosters committee has some new members and positions!

President – Richie Monteith

Vice President / Secretary – Melissa Rahn & Sara Kumm

Treasurer – Lori Thomas

Events Coordinators – Brad & Suzy Gonzales


Up-Coming Fundraisers:

**Car Smash – Back to school night 8-16-16.  Cost $2/1 swing, $5/3 swings

**Home Football/Volleyball/Basketball Games, we have been approved for Car Smashing (football only), Concessions for JH/JV games, Sara K to email Mr. Pattee about tailgates

**Bake sales for both PTC and Christmas Concert

**Family Fun Night (w/Dinner) Sept. 10, 2016 6pm-11pm Allen School Gym

**Booster Breakfast Sept. 11, 2016 7am-1pm Allen Fire Hall


**Cookie Dough – will start before Labor Day

**Puffins – will start around Thanksgiving

**Hams – will start around Thanksgiving



**Checking has $5209.00                                     Savings $342.00


Car Smash at Dixon County Fair $242.00

Dixon County Fair Board Donation $150.00

Bob’s coffee money brought in $105.00 for July.  Anyone wanting to donate coffee please pick up Folgers, Regular, Classic Roast (large cans at Sam’s Club for $10-$11)

Schwan’s Fundraiser to date raised $934.00




Upcoming Events:

**September 10, 2016 – Family Fun Night beginning at 6pm with a dinner at the Allen School.  Dinner will be a free will donation, serving Taverns, Hotdogs, Chips, Cookies / Bars, Tea & Lemonade.  Beginning at 7pm will be Laser Tag $3/game or $12/wrist band, Guitar Hero in band room $5/game, other misc. games in the commons area.  Small concession stand will be available.

**September 11, 2016 – Booster Breakfast from 7am – 1pm at the Allen Fire Hall.  Breakfast will be a free will donation, serving Pancakes, Eggs, Sausage, Coffee & Juice.

**September 19, 2016 – JH / JV Concession stand at the football field.  Beginning at 3:30 pm until the end of the JV game.

**September 22, 2016 – Bake Sale during Parent/Teacher conferences.  1 bake sale item per family or $5 donation.

**September 26, 2016 - JH / JV Concession stand at the football field.  Beginning at 3:30 pm until the end of the JV game.

**October 1, 2016 – Sioux Falls Parade (Mr. Lacy checking into the details and will notify us at the next meeting if the band will be attending)

**October 8, 2016 – Wayne Band Day


This and That

Tina Monteith to make flyers for the upcoming events

Sara Kumm will pick up concession items (& dinner/breakfast items we need)

Misty Isom will make contacts about donations on eggs, buns, and chips

Misty Isom to contact Judy at Countryside Gas & Grocery about putting up a “Thank You” Banner for our supports/sponsors/donors for the Alamo Bowl Game

Melissa will get upcoming events to Heidi Keil to put into the Allen News located in the surrounding newspapers.

Mr. Lacy will get information to conference schools on our upcoming Family Fun Night & Breakfast


Band uniforms need to be sorted, altered and cleaned before our first performance.  Mrs. Levine will check with cleaners and organize persons to help with the fittings.


Mr. Lacy strongly suggest we get our donation letters out ASAP.  It was agreed on during the meeting that Mr. Lacy and Richie Monteith will personally sign each letter sent out and all envelopes are to be addressed by hand.


Discussion of holding Soup Suppers within our surrounding communities.  Area’s discussed were Dixon Community Center, Buzzsaw, Henry’s Bar & Eunie’s







2016 Band Bowl Game Trip:

**The School Board approved unanimously for the Allen Band to attend the Alamo Bowl in San Antonio, TX in December 2017/2018, once it is shown that half of the total cost of the trip has been raised.  With this decision it was approved for the use of 3 vans plus fuel and 1 bus driver to be paid by the school.  All other expenses are to be fund-raised and a minimum of ½ the cost is to be earned before a contract can be signed to attend.

**Estimated cost for the bowl game to raise is $47-50K

**Estimated cost per student to attend is $200


**We need to raise $22,500.00 by December 31, 2016.  We currently have around $11,000.00



3. It is a sponsored trip. There will be at least 1 adult per 4 children going.


Next Meeting: September 19, 2016 @ 7:00 PM,

Location, Allen School Multi-Purpose Room

All booster meeting will be held on the 3rd Monday of each month.

Allen Consolidated Schools126 East 5th StreetBox 190Allen, NE  68710

Phone: 402-635-2484Fax: 402-635-2331

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